Correlative Session Moderators

Suggestions for running an effective session

Before Session

• REVIEW the abstracts for your session.

• PREPARE at least one question for each abstract in case there are no questions from the audience.

Session Day

• ARRIVE in the room approximately 10-15 minutes prior to the session so you have time to check in with the co-moderator.

• MAKE SURE all PowerPoint presentations have been downloaded onto the computer in the room. There should be 7-8 abstracts assigned to your session. Please check the app to see how many abstracts will be in your correlative session. Notify the AV technician if a presentation is missing.

• MEET the presenters prior to the beginning of the session to check pronunciation of their name.

• REMIND presenters they must have a disclosure slide in their presentation and also verbally disclose. If they have no financial relationships to disclose, they must say so.

During the Session

• As a moderator it is your job to SET THE TONE of the session.

• SUGGESTED INTRODUCTION VERBIAGE: We’re thrilled to see so many of you here today. To help everyone join, please take a moment to move toward the center of your row and place any bags on the floor. This will make it easier for others still coming in to find a seat and participate. Thank you for being so considerate!

  Today we are discussing XXX. We have XXX presenters who have 10 minutes to present and 5 minutes for Q&A.

• INTRODUCE the abstract and the presenter.

• DISCLOSURES

  • All speakers and moderators ARE REQUIRED to verbally disclose any financial relationships with ineligible companies prior to the session.

  • If they have no financial relationships to disclose, they must say so.

• Keep the presentations ON TIME. Each presenter has 10 minutes to present with 5 minutes for questions (You may need to cut a presenter short to be respectful of all the presenters in the session).