Application Approval Verification/Reverification

Owned by Allison Pierce
Last updated: May 17, 2024 by Dena Leishman
4 min read

Application Received

Once a new application is submitted, the Verification Coordinator receives the bbc order confirmation emails that are sent to the burn center. This is indication that there is an application that needs to be approved in Impexium. There are two ways to accomplish this.

Find application starting at Blue Left Panel

Step 1

Access Impexium and on the left panel and click arrow next to Start.

Step 2

Click arrow next to Certifications. Scroll down and select Site Visit Verification Application and click View next to VERIF_APP.

 

Step 3

Select Applicants, then Pending. Click view .

Do not click the name of the burn center under “customer name”, it will take you to their profile page, not the application. If you do end up at the Profile page you can appove there also. See directions at the bottom of the page.

Step 4

Approve the application

  1. Select “edit information”. This is how you view the information provided by the burn center. There are 3 fields highlighted in yellow that are are extremely important in this process. A discription of each is listed below the screen shot. Finally, confirm that the signature page is signed.

 

  • Type of Verification: When reviewing this field, double check in http://Monday.com , past verification files, and BCQP to verify that the burn center selected the proper type. Burn centers mistakenly select “Adult” instead of “Adult and Pediatric” very frequently (as shown above). If a discrepancy is encountered, check with the Verification Coordinator at that burn center to ensure they are pursuing the correct type. This mistake isn’t easily undone on the PRQ.

  • Preferred months for a site review: This will be the guide for the Verification Coordinator when they are scheduling the visit. We recommend that the burn center have their visit 4-6 weeks prior to the verification expiration in order to guarantee that they receive their determination before the verification expires.

  • Black-out dates: This field is important in the event that the burn center would like to reschedule their visit. If the Verification staff mistakenly schedules the burn center during their blackout dates, the burn center will be rescheduled as soon as possible. If the burn center did not provide correct blackout dates and wants to reschedule, the Verification staff may reschedule and charge a rescheduling fee of $1000. The verification may lapse if the date requested is too late.

 

  1. Click on Approve All and it will take you to Approve All Application Requirements. Type Approved-[Initials] and click Approve All. Click Approve it will take you to Approve Certification Application Status. Type Approved-[Initials] under notes, leave follow-up date blank, check send approval confirmation email and click Save.



Approving Application from the Burn Center’s Profile Page

Go to Purchases-Certifications.-Application. Site Visit Verification Application will show submission date and Status will say Pending. Click Details and then return to Step 4 and follow instructions.

Update Submission Date

[Hopefully this is just a temporary]

  1. Note Order Details application (click Edit Information to view):

  1. Return to Burn Center Page

Click on View. Note at the top that the submission date does not match. Note in the Purchase Details that Subimission Date, Effective Date and Expiration Date is wrong. If this is not corrected when you try to renew certification it does not populate correctly on burn center page.

 

To Fix this:

Update Submission Date

Update Effective Date

Change Expiration Date to 12/31/28 [year verification expires next]. See expample below.

 

  1. Go back to burn center page and note the change below.