Application Received
Once a new application is submitted, the Verification Coordinator receives the bbc order confirmation emails that are sent to the burn center. This is indication that there is an application that needs to be approved in Impexium. There are two ways to accomplish this.
Find application starting at Blue Left Panel
Step 1
Access Impexium and on the left panel and click arrow next to Start.
Step 2
Click arrow next to Certifications. Scroll down and select Site Visit Verification Application and click View next to VERIF_APP.
Step 3
Select Applicants, then Pending. Click view .
Do not click the name of the burn center under “customer name”, it will take you to their profile page, not the application. If you do end up at the Profile page you can appove there also. See directions at the bottom of the page.
Step 4
Approve the application
Select “edit information”. This is how you view the information provided by the burn center. There are 3 fields highlighted in yellow that are are extremely important in this process. A discription of each is listed below the screen shot. Finally, confirm that the signature page is signed.
Type of Verification: When reviewing this field, double check in http://Monday.com , past verification files, and BCQP to verify that the burn center selected the proper type. Burn centers mistakenly select “Adult” instead of “Adult and Pediatric” very frequently (as shown above). If a discrepancy is encountered, check with the Verification Coordinator at that burn center to ensure they are pursuing the correct type. This mistake isn’t easily undone on the PRQ.
Preferred months for a site review: This will be the guide for the Verification Coordinator when they are scheduling the visit. We recommend that the burn center have their visit 4-6 weeks prior to the verification expiration in order to guarantee that they receive their determination before the verification expires.
Black-out dates: This field is important in the event that the burn center would like to reschedule their visit. If the Verification staff mistakenly schedules the burn center during their blackout dates, the burn center will be rescheduled as soon as possible. If the burn center did not provide correct blackout dates and wants to reschedule, the Verification staff may reschedule and charge a rescheduling fee of $1000. The verification may lapse if the date requested is too late.
Click on Approve Applcation and it will take to Approve Certification. Type Approve-[Initials]. Click Approve Certification Application Status. under Application Details and type Approve-[Initials]. Leave follow-up date blank and check send approval confirmation email.
Approving Application from the Burn Center’s Profile Page
Go to Purchases-Certifications.-Application. Site Visit Verification Application will show submission date and Status will say Pending. Click Details and then return to Step 4 and follow instructions.
