After the ballot has been created/scheduled, create the discussion by selecting the discussion tab and selecting “Post New Message”.
Once in the new message page, use the template below:
Copy and paste:
The [NAME] Burn Center site report is ready for your review
Site report: Attached
Discussion: Participate in discussion on this thread.
Vote: Vote on the ballot by clicking this link. (attach link)
Be sure to link the URL for that exact corresponding ballot (not the entire ballot page).
Please note, if you want to reply to the entire group, please just click Reply, not the drop down arrow.
Attach the formatted site report and the PRQ (download from BCQV).
Keep in mind:
VRC members are notified when a discussion item is posted, but not when a ballot is posted.
It is wise to schedule the ballot and the discussion item to post simultaneously. If you do not live in the central time zone, please be mindful of the time difference (ballots are CT by default, discussion posts may not be). It may be a good idea to schedule the discussion item to post after the ballot just to be sure.